CAREERS

 
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JOB OPENINGS ARE LISTED BELOW

Outside of positions posted below we are open to receiving resumes that may enrich our organization.

Head to the contact page or email careers@harbortown.net with your applicable resume or portfolio.

WE ARE HIRING - EXECUTIVE ASSISTANT/OFFICE ADMINISTRATOR

Position Overview

We are looking for a detail-oriented and proactive Executive Assistant / Office Administrator to provide day-to-day support for our leadership team and office operations. This role combines executive support, office administration, accounts payable (AP) data entry, and light HR assistance. The ideal candidate is highly organized, adaptable, and able to balance multiple priorities while ensuring the office environment runs smoothly.

Key Responsibilities

Executive & Administrative Support

  • Provide direct administrative support to executives, including calendar management, travel coordination, and expense reporting.

  • Prepare agendas, presentations, and materials for meetings.

  • Assist with scheduling and logistics for internal and external meetings.

Office Administration

  • Oversee general office operations, ensuring a tidy and organized work environment.

  • Maintain kitchen and office supply inventory; place orders as needed.

  • Act as point of contact for vendors, service providers, and visitors.

Accounts Payable Support

  • Assist with AP data entry and invoice processing.

  • Maintain accurate financial records in collaboration with the finance team.

  • Support tracking of vendor payments and expense reimbursements.

Human Resources Support

  • Assist with onboarding logistics, employee record-keeping, and scheduling interviews.

  • Support HR team with basic administrative tasks and internal communications.

Travel & Event Coordination

  • Arrange travel itineraries, accommodations, and transportation for staff.

  • Coordinate logistics for company events, employee gatherings, and team meetings.

Qualifications

  • 2–4 years of experience in administrative, office, or executive support roles.

  • Familiarity with accounts payable or basic bookkeeping is a plus.

  • Strong organizational skills with the ability to manage multiple priorities.

  • Excellent written and verbal communication skills.

  • Proficient in Microsoft Office Suite (Excel, Word, Outlook) and able to learn new systems quickly.

  • Professional, resourceful, and service-oriented with a “can-do” attitude.

What We Offer

  • A collaborative, team-focused environment.

  • Exposure to cross-functional work across operations, finance, and HR.

  • Competitive salary in the range DOE, plus insurance, 401K, and summer hours.